Ensure all required documentation is complete and up-to-date for each staff member.
| Documentation | Due Date | |
|---|---|---|
| Employment Application (includes DOB, education, training, and experience) | Day 1 | |
| Medical Report* | Prior to employment | |
| TB Screening or Screening* | Prior to employment | |
| Health Questionnaire* | Day 1 & annually | |
| Emergency Information Form | Day 1 & as changes occur & annually | |
| CBC Qualification Letter | Day 1 & every 5 years | |
| Documentation of Orientation | Within 2 weeks/6 weeks of employment | |
| Documentation of Health and Safety Training | Within 1 year & every 5 years thereafter | |
| Documentation of On-Going Training | After the first year of employment & annually thereafter | |
| Documentation of CPR/First Aid Certification | Within 90 days of employment Renew before expiration date | |
| Documentation of Playground Safety Training (if applicable) | Within 6 months of employment | |
| Documentation of BSAC training (if applicable) | Within 3 months of employment | |
| Documentation of ITS-SIDS Safe Sleep Training (if applicable) Administrators must complete within 90 days | Within 2 months of infant room work & every 3 years | |
| Documentation of Emergency Medical Care Plan (EMC) review | Review annually & whenever plan is revised | |
| Documentation of EPR Plan Review | Orientation & annually | |
| Documentation of EPR in Child Care Training (if applicable) | Within 1 year of licensure & within 4 months of trained staff's departure date | |
| Documentation of Recognizing and Responding to Suspicious of Child Maltreatment training | Within 90 days of employment | |
| Documentation of receipt of prevention of shaken baby syndrome and abusive head trauma policy | Day 1 & 14 days prior to new policy implementation | |
| WORKS Qualification Information: Notification from the DCDEE WORKS regarding submitted education/training for position qualification information | Within 6 months of assuming duties | |
| Documentation of Enrollment in Coursework (if applicable) | ||
| Professional Development Plan | Within 1 year & annually | |
| Documentation of Staff Evaluation | Annually | |
| Documentation of Job Description Receipt | When applicable | |
| Documentation of Operational and Personnel Policy Receipt | Day 1 & when changes occur | |
| Documentation of receipt of Aquatic Activities Policy, guidelines provided by the pool operator or off-site aquatic facility/aquatic rules (if applicable) | Day 1 & annually |
* These items must be kept confidential and in a separate individual medical file.
Contact our HR department for assistance with staff documentation requirements.
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