Ensure all required documentation is complete and up-to-date for each staff member.
Checklist
Employment Application (includes DOB, education, training, and experience)
Due Date: Day 1
Medical Report*
Due Date: Prior to employment
TB Screening or Screening*
Due Date: Prior to employment
Health Questionnaire*
Due Date: Day 1 & annually
Emergency Information Form
Due Date: Day 1 & as changes occur & annually
CBC Qualification Letter
Due Date: Day 1 & every 5 years
Documentation of Orientation
Due Date: Within 2 weeks/6 weeks of employment
Documentation of Health and Safety Training
Due Date: Within 1 year & every 5 years thereafter
Documentation of On-Going Training
Due Date: After the first year of employment & annually thereafter
Documentation of CPR/First Aid Certification
Due Date: Within 90 days of employment Renew before expiration date
Documentation of Playground Safety Training (if applicable)
Due Date: Within 6 months of employment
Documentation of BSAC training (if applicable)
Due Date: Within 3 months of employment
Documentation of ITS-SIDS Safe Sleep Training (if applicable) Administrators must complete within 90 days
Due Date: Within 2 months of infant room work & every 3 years
Documentation of Emergency Medical Care Plan (EMC) review
Due Date: Review annually & whenever plan is revised
Documentation of EPR Plan Review
Due Date: Orientation & annually
Documentation of EPR in Child Care Training (if applicable)
Due Date: Within 1 year of licensure & within 4 months of trained staff's departure date
Documentation of Recognizing and Responding to Suspicious of Child Maltreatment training
Due Date: Within 90 days of employment
Documentation of receipt of prevention of shaken baby syndrome and abusive head trauma policy
Due Date: Day 1 & 14 days prior to new policy implementation
WORKS Qualification Information: Notification from the DCDEE WORKS regarding submitted education/training for position qualification information
Due Date: Within 6 months of assuming duties
Documentation of Enrollment in Coursework (if applicable)
Professional Development Plan
Due Date: Within 1 year & annually
Documentation of Staff Evaluation
Due Date: Annually
Documentation of Job Description Receipt
Due Date: When applicable
Documentation of Operational and Personnel Policy Receipt
Due Date: Day 1 & when changes occur
Documentation of receipt of Aquatic Activities Policy, guidelines provided by the pool operator or off-site aquatic facility/aquatic rules (if applicable)
Due Date: Day 1 & annually
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